Cheapest printer cost per page: Cheapest Printers for Ink Costs

A Practical List of Laser Printers with Cheapest Toner

Posted by Rob Errera on 12/28/2021

 


When it comes to printing, for some the economics takes precedence over functionality or style.


Sometimes you’re looking for the biggest bang for your buck;
you’re looking for which laser printer has the cheapest toner.


Low price printers look great on paper. However, further research/calculation is often needed as
printer price is not the only factor forming your total printing costs.


Some relatively inexpensive printers may require quite expensive cartridges.


So, you want to focus on finding a laser printer with cheap toner that will save you money.


This could be
in the long run with printers that offer the cheapest cost per page. Or in the short term by finding the cheapest toner cartridges on the market.


In this blog we’ll take you through both the cheapest toner cost per page and the cheapest toner cartridge regardless of how many pages it can produce.


It is important to consider that there is a large range in the price per print out.

A cheap laser printer to run can get down to
2 cents a page (black and white).

Compare this to typical costs of around
8 cents per page for black and white and 13+ cents per page for color.

That’s a
6 and 11 cents difference per page, respectively.

And this transforms into
$60 or more for every 1000 pages.

Choosing the inexpensive printer may save money initially, but pretty soon, the price of the toner (if more expensive than expected) can add up, and you’ll be in the red, losing money


So, let’s see what cost-effective printer models are out there on the market and how exactly they can help you to save money on your printing costs.


Laser Printer with the Cheapest Toner


Interestingly, the laser printer with the cheapest toner is not a single printer, it’s a group of printers.


More specifically, these are the printers compatible with the most-cost effective toner out there – Brother TN-660 – a high-yield black toner cartridge from Brother.


The original Brother high yield TN-660 black cartridges cost $55 and provide a yield of 2,600 pages. That is a toner price of only 2.1 cents per page.


The most cost-effective toner out there – Brother high yield TN-660 black cartridge



Here is the list of printers compatible with Brother TN-660:

  • HL-L2340DW
  • HL-L2360DW
  • HL-L2305W
  • HL-L2315DW
  • HL-L2380DW
  • HL-L2320D
  • MFC-L2705DW
  • MFC-L2685DW
  • MFC-L2740DW
  • MFC-L2707DW
  • MFC-L2680W
  • MFC-L2720DW
  • MFC-L2700DW
  • DCP-L2540DW
  • DCP-L2520


Each of these printers is actually a laser printer with the cheapest toner as all of them work with Brother TN-660.


Color Laser Printer with the Cheapest Toner


The color laser printers with the cheapest toner are compatible with the original HP 206X high yield color toner cartridges.


These include:

  • HP Color LaserJet Pro MFP M283cdw
  • HP Color LaserJet Pro MFP M283fdn
  • HP Color LaserJet Pro M255dw
  • HP Color LaserJet Pro M282nw
  • HP Color LaserJet Pro MFP M283fdw


To produce color printouts you need to purchase four cartridges:

  • Black
  • Cyan
  • Magenta
  • Yellow


HP206X high yield color toner cartridges are priced at $99.95 each, or you can buy all four together for $389.


With a black cartridge yield of 3,150 pages, and color cartridge yield of 2,450 pages, the HP206X cartridge offers a great price of only 3.2 cents a page for monochrome and 12. 7 cents a page for color.


You won’t find cheaper color toner costs per page.


Cheap Laser Printers to Run


There are other laser printers with cheap toner available that offer potential benefits. 


Maybe your small business needs a higher monthly duty cycle and print speed; perhaps you’re willing to pay a bit more for the convenience of wireless connectivity or want higher quality printouts.


A table of cheap laser printer options to run is below:











Model

Brother HL-L2300D*

HP Color LaserJet Pro M255dw**

HP LaserJet Pro M404dn

Canon imageClass MF236n All-in-One

Brother HL-L3210CW

Output

Monochrome

Color

Monochrome

Monochrome

Color

Cartridge Cost

$55


$99. 95 x 4


or $389 combined


$215

$77.66


$85.78 (Black),


$95.53 x 3 (Color)


Page Yield

2,600

3,150 (Monochrome) / 2,450 (Color)

10,000

2,400

3,000 (Monochrome) / 2,300 (Color)

Toner Cost per page (cents)

2.1

3.2 (Monochrome) / 12.7 (Color)

2.2

3.2

2.9 (Monochrome) / 15.3 (Color)

Monthly Duty Cycle (pages)

10,000

40,000

80,000

15,000

30,000

Print Speed

27

22

40

24

19

Resolution (DPI)

2400×600

600×600

1200×1200

600×600

2400×600

Wi-Fi

X

Y

Y

N

Y


*Laser printer with the cheapest toner


**Color laser printer with the cheapest toner


All cartridge prices are from Toner Buzz. To find out how to calculate the toner cost per page check out our post here.


Cheapest Laser Printer Cartridges


The laser printers with the cheapest toner discussed above take into the page yield of the cartridges to find the best cost per page.


However, many people are just looking for the lowest cartridge price. Below is a list of the cheapest laser printer cartridges out there.


All cartridge prices are from Toner Buzz.


Buying a Laser Printer That Fits Your Needs


When buying a laser printer, you need to search around and find one that fits your needs while also having low toner costs.


A laser printer with cheap toner is great, but if it doesn’t cover all your needs, the money saved can’t help you.


Essential factors to consider include:

  • How much printing do you perform? What monthly duty cycle do you need to cover your requirements?
  • Do you want color printing? Or will monochrome suffice?
  • How dense are your printouts? How much information do they contain, and how much toner does that require? (Keep in mind the cost per page and page yields listed above are based on 5% page coverage, roughly a third of a page of double spaced text)
  • What quality and type of printout do you use? (Reducing the image resolution can reduce toner costs)
  • Are you happy with a simple printer? Or do you want an All-in-One device with added functionality?
  • What size and speed of printout are you planning to use?


Check out our blog on accurately calculating your printing costs once you find your chosen printer.


Compatible and Remanufactured Toner Cartridges


The information provided above is all based on OEM toner cartridges. However, there are also compatible and remanufactured toner cartridges that promise a similar performance at lower prices.


In our experience, however, choosing OEM toner cartridges is always the best option.


Compatible and remanufactured toner cartridges lead to:

  • Inconsistent performance across different compatible models
  • Reduced page yields
  • Worse image quality
  • A higher risk of malfunctioning


If you want more information check out our blog, where we go deeper into the subject.


Tips for Reducing Toner Spend


You can find a laser printer with cheap toner that matches all your needs. But there are also tips that can increase page yield and reduce your toner costs even further.

Cartridge Tips

  • Shaking the cartridge – Toner is a powder, and with time it can clump together in the cartridge. Giving the cartridge a good shake loosens the toner within, getting a few more pages out before you get uneven or streaky printouts and have to change the cartridge.

  • Unclogging the nozzle – Toner cartridge nozzles that are all clogged up produce inconsistent printouts or stop working entirely. Keeping your toner cartridge nozzles clean and in good shape leads to better performance for longer.
  • Stock up – Toner lasts a long time, so when you spot an excellent deal, you can stock up without worrying about the toner going bad. As long as you store your extra cartridges properly, they will perform great long after purchasing.

Printer Setting Tips

  • Print modes – You can reduce the DPI/resolution and use less toner by changing print mode. This does come at the expense of print quality, though. Modes like “draft,” “fast,” and “toner-saver” all increase page yield.
  • Use grayscale – Standard printouts utilize additional toner to produce deep-toned blacks. By changing to grayscale printouts, you can get more out of each cartridge.
  • Change printout style – you can even adjust your printout style to save on toner. At Toner Buzz we recently did some tests to find which fonts are the most cost effective and use the least toner.

Summary


Whatever your requirements, you can find a laser printer with cheap toner that will save you money in the long run.


If you’re looking for a basic monochrome home printer, the laser printer with the cheapest toner would be any printer compatible with Brother TN-660. The color laser printer with the cheapest toner would be any printer compatible with HP 206x cartridges.

Rob Errera

Rob Errera is an award-winning journalist embedded in the world of printers and printing supplies. Rob has nearly two decades of experience writing about cutting edge technology, business trends, and the ever-evolving industry of printing.

 

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Printing Costs: How To Accurately Calculate Your Printing Cost Per Page


Printing costs is something that you can’t afford to ignore regardless of what business you’re in — medical, legal, government, education — you count on your printer to deliver clear, sharp prints.


But how much does it cost to print?


Let’s take a closer look at this.



We have created a printing cost calculator to make it easier for our users to quickly and accurately estimate printing costs. This calculator is designed with simplicity and ease-of-use in mind — just enter in your cartridge cost and page yield and get an accurate estimation instantly.

Calculate Your Cost Per Page

Cartridge Price:Page Yield:


What Is Cost Per Page and Why It Is Important?


If you’re in charge of ordering office supplies or managing a print budget, you need to know how much does it cost to print one page of text or graphics on your office printer.


Printer and cartridge prices can be misleading when you want to know your real printing costs. Quite often cheaper equipment and cartridges can turn out costing you more than expensive ones depending on your circumstances. Therefore, to accurately control your printing expenses, printing cost per page is the most important metric to focus on.


Printing budgets have a way of bloating and becoming unmanageable if they’re not closely monitored. Printing cost per page will tell you the average cost to print a page on your printer which is very helpful in keeping your printing costs in control.


Thankfully determining your average cost to print a page is quite simple. If you can’t wait until the end of the article, here’s the not-so-secret formula you need:


Cartridge price / Page yield + Paper cost = Cost Per Page


Now let’s take a separate look at each component of this formula.


Cartridge Price: The High Cost Of Replacement Cartridges


This is a no-brainer. Cartridge price is the cartridge price. It’s the amount of money you pay to buy your printer cartridge. As simple as that.


What is not simple though is the price of a printer cartridge. Replacement cartridges are expensive!


It doesn’t matter if you’re using ink or toner (though ink is going to cost you more) — replacing the cartridges in your printer is the most expensive part of owning a printer.


Cartridge prices vary greatly depending on the printer brand and model, but the same formula for determining printing costs applies.


Cartridge price / Page yield + Paper cost = Cost Per Page


Learn it. Live it. Love it.


What Is Page Yield?


Simply put, page yield is the number of pages your printer can produce before needing another replacement cartridge.


Every replacement cartridge — both ink and toner — comes with a projected page yield rating.


You can usually find the projected page yield on the back or side of the package your ink or toner came in:


This box of Samsung toner, for instance, displays its 1,000-page project yield pretty clearly.



This Brother toner box displays its 3,500-page projected yield in rather a small type.



Some boxes of ink and toner, like this box of HP toner, don’t display the projected page yield but suggest you can find the information on the company’s website.



Usually, you can also check your printer’s (or cartridge) user manual for more information on page yield.


Keep in mind, however, that these page yield ratings are based on prints with only 5% page coverage. That’s about one-third of a page of double-spaced text. That’s not much. If you print text-heavy or image-heavy pages, expect your actual printing prices per page to be much higher.


How Much Does A Piece Of Paper Cost


Don’t waste paper! It doesn’t grow on trees! Oh, wait…it kind of does.


But that doesn’t mean it’s inexpensive. A standard cost of printing paper is between half-a-cent per sheet to two-cents per sheet, depending on weight and paper quality. Premium and specialty paper, however, can cost 10-cents per sheet or higher.


We love Mother Earth, but some recycled printer paper is garbage. This is especially true if you’re using an inkjet printer. Paper made for inkjet printers is designed to capture and hold the droplets of ink until they dry. Cheap paper allows ink to run, and the colors bleed into each other. Sure, you saved a penny, but your prints look like they fell in a puddle, and got run over by a big truck!


Here’s the formula to determine your paper cost per sheet.


Cost per ream (500 sheets) / number of sheets = cost per sheet


A ream (500 sheets) of 20lb-stock printer paper costs an average of $5. This factors out to a cost of 1-cent per sheet.


You can bring the cost down by buying in bulk, but don’t try to save a buck by purchasing a lower grade of paper. Paper with a low printing papers price can deliver cheap results. Remember the puddle and the big truck!


In order to accurately calculate print costs, you must factor in printing paper cost as well as the cost of the toner or ink you consume.


How To Calculate Printing Cost Per Page


So, we already know what exactly are the three main constituents for calculating your printing costs. Now let’s see how to use those constituents and calculate your printer cost per page in practice.


Let’s look at that Cost per page formula again:


Cartridge price / Page yield + Paper cost = Cost Per Page


Let’s say you need to know how many pages you can print from one HP toner cartridge. If you bought an original HP 12A black toner cartridge from HP for 87. 99, and it hits its projected page yield of 2,000 pages, the average cost of printing per page comes out to slightly more than 5-cents:


87.99/2000+0.01=0.054


If you were really smart, you bought that cartridge from Toner Buzz for only $78, lowering your print cost per page closer to 4-cents (including the cost of paper). 


Every penny counts when you’re estimating cost per page to print!


Calculating The Color Printing Costs


Ready for some more math! Put on your thinking cap, and break out the calculator.


Here is the not-so-secret color cost per page formula!


(Black cartridge price / page yield) + ((Color cartridge price / page yield) x 3) + Paper cost = Color printing cost per page

  1. First, determine the cost per page of the black cartridge by dividing the cartridge price by the page yield.
  2. Next, determine the color printing cost per page by dividing the cost of the color cartridge price by its page yield.
  3. Now, take this number and multiply by three, since you’ve got three color cartridges in your printer. (In general, different color cartridges will all have the same page yield.)
  4. Finally, add the black cartridge cost per page and paper cost to the color cartridge cost per page to determine your overall color printing cost per page.


Make sense? Hope so.


Here that’s formula again:


(Black cartridge price / page yield) + ((Color cartridge price / page yield) x 3) + Paper cost = Color printing cost per page


Color Print Costs vs. Black and White Printing Costs


Generally, color print costs are higher than black and white printing cost.


Furthermore, less expensive printers generally run at a higher cost per print.


For example, a $100 printer might have an average black and white cost per page of 5.5-cents, and an average color printing cost per page of 8. 9-cents.


A $1,000 printer, in contrast, can produce those same pages for around 3.9-cents for black and white, and 8.1-cents for color. This is because higher-end printers are more efficient, consuming less ink and toner.


Is It Cheaper To Print At Home Or Store?


Do you need to print 1,000 color copies?


For a job that size, you’ll get the best color printing pricing at a print store. They have heavy-duty commercial printers that should be able to crank out your job in a matter of minutes.


The cost of color copies can vary, so shop around. Anything under a couple hundred pages, your home printer should be able to handle.


For small jobs, it is cheaper to print at home. Big print jobs will require, at a minimum, an office-grade printer. If big print jobs become the norm, then it might be worth investing several thousand dollars into a high-end printer to offset the cost of color printing. Until then, you’ll get better printing prices if you design and test on your home printer, but take big jobs to a local office superstore or copy shop.


Laser Printer vs Inkjet Cost per Page


This is one of the most important questions when it comes to printing costs: what is more cost-effective laser printers and toners or inkjet printers and ink cartridges?


Let’s see what the numbers say:

Cost Per Page: Inkjet


The printer costs per page of inkjet printers are generally higher than laser printers. This is because page yields are much lower with ink cartridges.


Cost per print varies between printer brands and models. In general, inkjet printers have a higher average cost per page of about 20-cents for a colored print, and 7.5-cents for black and white.


If you’re buying a new inkjet printer, stick with one that uses separate ink cartridges for each color. This will save on your overall cost.


At the same time, inkjet printers with high-capacity ink tanks can also help lower your printer ink costs per page.

How Many Pages per Ink Cartridge On Average You Can Print?


How many pages can you print with one ink cartridge?


According to PCMag, a standard ink cartridge will print an average of 220 pages, (with 11 ml of ink). A high capacity cartridge prints an average of 350 pages, (its tank holds 16 ml of ink).


Let’s say you bought an original HP 94 black ink cartridge for $40.89. The HP 94 has a page yield of 480 pages, producing a cost per print of approximately 9-cents. The HP 95 tri-color ink cartridge has a page yield of 330 pages and cost of $49.89 on amazon. This brings the cost per page in at slightly over 15-cents per page. (Hey, save more than 2-cents on every page you print by shopping a Toner Buzz!)


Are you a Canon user? Pick up a Canon PG-50 high capacity ink cartridge for $46 at Toner Buzz. This will yield 500 pages for a cost per page of approximately 9.2-cents. The PG-40 costs $31, but only yields 330 pages for an average cost per page of 9.4-cents.


Everybody is looking for the cheapest cost per page printer. Factors vary widely, but many inkjet users praise the HP OfficeJet 8720 All-in-One Printer, which delivers black and white prints at around 1. 8-cents per page, and color prints for about 9.7-cents apiece.


We’ve got a great deal on a set of HP 952xl high yield ink cartridges! 


Other low cost per page printers include the HP DeskJet 2135 All-in-One and the Canon PIXMA MX922:



Critics and users alike praise the Canon PIXMA MX922 inkjet for its cost per page value.


Cost Per Page: Laser Printers


Toner cost per page is usually lower than inkjet cost per page. The average cost to print a page on a laser printer is around 5- to 8-cents for black and white, and between 12- and 15-cents for color laser prints. However, the cost of color print can rise as high as 60-cents per page for photos and heavy graphics.

What Is The Average Number Of Pages A Toner Cartridge Can Print?


The page yield of toner cartridges ranges anywhere from between 2,500-4,000 pages for standard cartridges, to 10,000-12,000 pages for high capacity cartridges. Check the side of the cartridge box; the page yield should be listed there.


Keep in mind, however, that page yield is based on only 5% page coverage. This is about a third-of-a-page of double spaced text. If you print text-heavy pages or graphics, expect your actual page yield to be about a one-fourth of its official rating. A cartridge with a page yield listed at 4,000, may run out after less than 1,000 pages in real-world conditions.


Looking for a laser printer with the lowest cost per page? 


The HP Color LaserJet Pro MFP M477fdw, with a cost-per-page of 8-cents, is considered an average performer among multifunction color laser printers. It is a dependable laser workhorse that operates at a reasonable printing cost.



The Brother HL-L2350DW, however, is the lowest cost per page laser printer we’ve found, coming in at around 3.3-cents per page.


The Brother HL-L2350DW, however, has a sweet cost per page of around 3. 3 cents.


How To Save On Cost Per Page


In a perfect world, everybody’s average printing costs would be zero, and printing would be free and easy. But the world is far from perfect. Your toner clumps and your ink dries up. It is known.


It might be easier to tell you how to NOT save on the cost of prints.

  • Don’t refill ink cartridges! It’s messy and your print quality will suffer.
  • Don’t use compatible cartridges! Compatible ink and toner cartridges have little to no quality control or manufacturing oversight. While priced cheaper than OEM ink and toner, compatible cartridges deliver fewer pages than original cartridges and produce weak prints.
  • Don’t use cheap paper!


The above methods seem like good ways to save on printing price, but your print quality will suffer. Is it worth saving half-a-penny per page if your prints are smudged and blurry? The puddle! The big truck!


For the best quality prints at the lowest cost per page, stick with high-capacity, brand name ink, and toner cartridges. The page yields will be more accurate, the quality higher, and the operation trouble-free with genuine cartridges.


PS — While you’ve got the top popped open on your ancient machine, you might as well take a few minutes to clean your laser printer!


Online Printing Cost Per Page Calculators


For even more advanced printing costs calculations you can use printing costs calculators that are freely available online.


For example, Kyocera offers a Printer Total Cost of Ownership Calculator that Kyocera users may find helpful.


Others may want to try PC World’s Printer Cost Calculator which compares different printer models.


There are also these downloadable spreadsheets which serve as a printing cost estimator.

Rob Errera

Rob Errera is an award-winning journalist embedded in the world of printers and printing supplies. Rob has nearly two decades of experience writing about cutting edge technology, business trends, and the ever-evolving industry of printing.


  • #calculate cost per page

  • #Cost per page

  • #print costs

Rating of the fastest printers

Speed ​​is quite an important parameter when it comes to choosing a printer for the office. It determines the number of pages that the printer can print in 1 minute. The most common laser printers in black and white print mode at the worst quality print about 20 pages per minute. However, there are also faster models with a speed of 40-50 pages per minute. But even this is not the limit.

We have compiled a rating of the fastest printers, but we selected only worthy and high-quality models with positive reviews.

Fast laser printers

1st – Kyocera FS-4300DN ($630)

Quite an expensive Kyocera FS-4300DN printer, which will cost the buyer $630.

Immediately about the main thing: the maximum print speed (at the worst quality, in A4 format) is 60 pages per minute. It is also worth noting such an indicator as the warm-up time – it is 25 seconds, the first print out time is 9 seconds.

This model is intended for a large office, it has an ethernet port, and the cartridge yield is 25,000 pages, which is impressive. This keeps the cost per print low, which naturally keeps the cost of ownership low as well.

2nd – Xerox Phaser 4600N ($332)

A cheaper model costing $332. This is a laser printer designed for a large office that only prints in black and white.

The maximum print speed is lower than the previous model at 52 pages per minute. First print out time is as fast as 7.8 seconds and warm-up time is 15 seconds. At the same time, it is worth noting the rather high print resolution – 1200×1200 dpi.

The printer cartridge life is 13,000 pages. Judging by the reviews, it can be refilled, which makes the cost of printing one page very low. In general, the device collects a lot of positive feedback, so we can safely recommend it.

3rd place – Kyocera FS-9530DN ($4350)

A very expensive but also very cool printer for large offices at $4350 (average). It is large and heavy, and its maximum print size is A3. The device is more intended for printing drawings, so it is operated by the relevant companies involved in the design and development of drawings.

Now about the main thing: the print speed of black and white A4 is 51 pages / minute, A3 – 26 pages per minute. The device warms up within 1 minute, and the first page out time is 3.5 seconds.

This printer has a huge productivity: 300,000 pages per month. At the same time, it is equipped with a cartridge with a resource of 40,000 pages, which is a lot. This reduces the cost of printing per page of any size.

4th place – Kyocera FS-4200DN ($577)

Another introduce fast printer manufacturer Kyocera. This time, the Kyocera FS-4200DN is $577. This is a laser b/w printer.

Its characteristics:

  • speed is 50 pages per minute
  • resolution 1200×1200 dpi
  • performance – 250,000 pages per month.

Used cartridge TK-3130 with a resource of 25,000 pages, duplex printing and an Ethernet port.

The printer is gaining positive reviews, which is not surprising given its low price and fairly large features. The cartridge can be refilled an infinite number of times, and this is a big plus, because if you use the printer very often, then the cost of ownership is greatly reduced. With prolonged use, the model pays for itself very quickly.

5th place – HP LaserJet Enterprise 600 M602dn ($1390)

Large office printer with b/w laser printing technology in maximum A4 format.

The print speed is quite high – 50 pages per minute. The output of the first page is 8.5 seconds, the resolution is 1200×1200 dpi. The performance of the model is 225,000 pages, the cartridge yield is 10,000 pages. There is an Ethernet port for connecting the model to a local network.

It is logical that the device collects positive reviews. With a relatively low cost, the model is very fast, reliable and practical. The cartridges here are large and easy to refill, however it’s worth noting that the maintenance package is generally expensive. In particular, we are talking about the ovens of this printer.

Fastest inkjet printers

1st – Epson Stylus Photo P50 ($235)

A rather successful model, which costs $235, has a 6-ink color printing technology, and the maximum resolution is 5760 × 1440 dpi.

As for the speed, it is impressive: 37 and 38 pages per minute in black and white and color, respectively. The main and important advantage is the ability to connect CISS, which allows you to achieve a very low cost of printing. Actually the video:

The quality of the device itself, printing and color reproduction are the main advantages, but there are also disadvantages. First of all, these are weak print heads, as well as paper pickup problems. If you do not use CISS, you will have to spend money on buying original cartridges, which are expensive.

2nd place – Epson L800 ($300)

Great $300 inkjet printer. It uses 6-color inkjet printing at a resolution of 5760×1440 dpi.

The print speed is 37ppm in monochrome and 38ppm in color. First page out time within 12 seconds. A distinctive feature is the ability to print on almost any media: films, photo and glossy paper, envelopes and even discs.

Comes with 9 cartridge900 and 1800 pages – black and white and color, respectively. The model collects positive feedback due to the high quality of assembly and printing. The model is easy to operate, but the main thing is the factory CISS, thanks to which the cost of printing becomes low.

3rd place – Epson L550 ($400)

Unlike previous devices in this rating, this model is an MFP with 4-color inkjet printing. There is a printer, copier, scanner, fax, as well as an Ethernet port for connecting to a local network.

The printer prints at a resolution of 5760×1440 dpi, at a speed of 38 pages per minute. Color printing speed is 20 pages per minute. The MFP uses a 4,000-page b/w cartridge and a 6,500-page color cartridge. There is also a continuous ink supply system.

Judging by the reviews, the cost of printing on this MFP is very low, which makes the cost of ownership low. The device itself is reliable and compact, it is very cheap for its characteristics and capabilities – we recommend it!

4th place – HP Officejet Pro X576dw ($620)

For about $620, you can buy an excellent MFP designed for the average office. It uses 4-color printing at a maximum resolution of 1200×2400 dpi.

As for speed, the model is quite fast. Black and white printing is carried out at a speed of 42 pages per minute, color – also 42 pages / minute. The manufacturer also indicates the speed of printing images: 70 pages per minute (black and white and color).

As consumables, there are 2 cartridges for 3000 and 2500 pages: black and white and color cartridges, respectively. There is an Ethernet port and wi-fi.

The model collects positive reviews. In particular, the owners highlight the high print speed, quality and ease of management. Indeed, this is a very fast printer, the cost of which is 100% justified.

5th place – Brother MFC-J3520 ($360)

And again, the MFP with 4-color inkjet printing. The model is quite functional, which is strange, given the not very high cost of the MFP itself.

B/W print speed is not very high – 35 pages per minute; 27 ppm – color printing. Printer resolution – 1200×600 dpi. It should be noted that this model is able to print on A3 format! There is also a duplex printing function, photo printing, wi-fi and even an ethernet port.

As for consumables, it uses 4 cartridges with a resource of 600 pages each. Judging by the reviews, you can connect the CISS, into which you can insert large-volume refillable cartridges. However, there are also negative reviews in which the owners note that the printer is “dull” and paper jams and sometimes prints with stripes. That is why we placed this MFP in the very last place in this ranking.

That’s all! Remember: This is a subjective rating based on customer reviews.

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How to choose a printer

Printers have long taken a strong place in modern office life. Like any other office equipment, these devices have gone through a certain evolutionary path – they have become faster, smaller, quieter, more convenient and, of course, the quality of printed documents has seriously improved. There are many different types of printers, in order not to get lost in the choice, you should first of all pay attention to the following important and common characteristics of printers for all types of devices:

Print size

What kind of documents do you print most often? If these are contracts, primary accounting documentation, orders, letters and other documents, an A4 printer will suit you. This is the most common format, there are a lot of printers supporting this particular format, and choosing the one that suits you and your business will not be difficult. If, however, in the course of your work you often encounter the need to print A3 documents, then you need a larger printer, which is usually somewhat more expensive. You can kill two birds with one stone – buy a printer that prints documents in both A4 and A3 formats. Formats larger than A3 are supported by professional printers that perform a certain narrow range of tasks.

Computer interface

It is necessary to investigate office computers and understand what interfaces they have. Modern printers most often use USB 1.1 or 2.0 serial ports, however, to ensure compatibility with older computers, an LPT port is often installed in addition – as on older models of line printers.

Operating system

The printer specification must specify which operating system the printer can print documents from. Most printers are only capable of printing from Windows XP and below; if your company’s corporate standard is Linux or Vista, it’s important to pay special attention to this item in the printer specifications.

Printer resolution

Printer resolution is measured in dots per inch, dpi. The higher this value, the higher the quality of the print. Printer resolution and image resolution are not the same thing, it is important to understand this.

Consumables

These are ink cartridges. The price range for these products is huge and can vary many times over – this should be taken into account when planning the cost of maintaining the printer. At the moment, it will not be difficult to purchase used cartridges, which at first glance can significantly reduce the cost of maintenance. However, you need to be careful with such materials, as the print quality in this case is not guaranteed. It is important to check if using a used cartridge will void your printer’s warranty. The cartridges of some new printer models contain chips that make it impossible to use used cartridges.

The biggest dilemma for printer buyers can be summarized as follows: is it better to save some money and buy an inkjet machine or focus on print quality and buy a laser printer? Matrix and solid ink printer models are used less often than the above, but we will also talk about them. So, let’s try to briefly describe the printing technology of each type of printer, and then make a comparative analysis of the most popular – laser and inkjet models.

Ink jet printers

These are the best-selling models for home use, but they are also often used in small offices. The technology used in inkjet printers can be described as follows: the cartridge contains ink – either black, if it is a black and white cartridge, or, if the cartridge is color, ink of 2 types – black and the so-called primary color (there are three of them – cyan, magenta or yellow). Primary colors are mixed, reproducing any other colors on paper. The cartridge of the printer contains a container with metal plates and many small “noses” on the print head. The number of nozzles, depending on the resolution of the printer, can reach from 21 to 128 pieces for each color. When the printer receives a print command, the ink is heated by hot air passing through the metal plates; High temperatures cause vapor bubbles to form in the cartridge, which increases the volume of ink. The ink begins to flow through said “spouts” onto the paper in the form of a continuous stream of small droplets. This technology is called “thermographic jet”. It is the most common, but there are also piezoelectric and other much less popular technologies.

Laser printers

Recently, another advantage has been added to the high quality of laser printers – a reasonable price. The principle of laser printing is borrowed from copiers. The main component of a laser printer is a drum with a light-sensitive semiconductor coating. The laser beam changes the electric charge of the drum in the necessary places, then the ink (toner) with a positive charge is transferred to the negatively charged places of the drum, and with the help of a positively charged shaft the ink is transferred to the paper. To fix the color, the printed sheet passes through a special heater, where the toner is sintered and firmly adheres to the paper.

Dot matrix printers

The printing process in such printers is carried out using heads with a set of needles. These needles “knock out” dots through the ink ribbon on paper. In this case, both the head and the tape move along the sheet in width, thus outputting lines. Typically, these printers are monochrome, with the ability to print only in black and white. But some models are equipped with blocks for color printing. The main disadvantages of such printers are very low speed and print quality, as well as high background noise. The number of needles in the printer head can be different: 9, 18 or 24. The print quality of the 24-head models is of course higher than the 9- and 18-head models. Such printers are used for printing on a continuous sheet of paper, as well as for printing carbon paper documents.

LED printers

LED printing technology is a simplified laser technology – the laser beam is replaced by a line-wide array of fixed LEDs. This method of printing has its advantages – it is much simpler and not as mechanically complex as in laser printers. Thus, the number of moving parts is reduced, which positively affects the noise characteristics of the printer (virtually silent), its durability and printing speed. Nevertheless, a significant disadvantage remains – in terms of print quality, such printers still seriously lag behind laser ones.

Solid ink printers

The ink in these printers is a hard plate made of a wax-based material. In the printer, such ink melts and is in a special reservoir, from where it is printed with the help of a print head to a heated drum, and from there to paper, where it immediately dries. The pages printed on such printers have a very bright and saturated color even at a low device resolution, and the surface of the paper itself shines with a glossy sheen. This is probably why printers of this type are quite expensive, although there is a gradual trend towards a decrease in their cost on the market. The printing speed of these devices is also high – almost 2 times higher than that of laser ones.

Comparison of laser and inkjet printers

Laser and inkjet printers differ in the following main criteria:

  • cost (initial and maintenance)
  • print speed and first page out time
  • device size
  • network services
  • resolution (print quality)
  • operational efficiency
  • paper

The initial cost of laser printers is higher than inkjet, but when you multiply the speed of work by the quality of prints and add longer consumable durability compared to inkjet counterparts, then you can bet which model will end up being more economical.

One of the undoubted advantages of a laser printer is its high print speed: in modern devices it reaches up to 50 pages per minute compared to an average of 15 pages for inkjet models. When studying these indicators, it is important to pay attention to the type of printing for which the speed is indicated – color or black and white.

Another important metric for the printer is the first page out time. Since the toner fixer is one of the main elements in laser printers, it takes a certain time to heat up, so the first page out time is from 9 to 15 seconds. Currently, manufacturers are constantly working to reduce this figure. In the latest inkjet models, the first page out time has been reduced to 6 seconds.

Laser printers are larger than inkjet printers – a fact that is hard to argue with. Laser printers have service tools that allow them to connect not only to a computer, but also directly to a local network. Inkjet printers do not have this capability. Since inkjet printers use tiny droplets of ink to print, they have a lower resolution than laser printers. The quality of the printout depends on the resolution. Perhaps this is one of the most important criteria both when choosing a printer and in terms of the cost difference between inkjet and laser models.
Laser and inkjet printers have different paper requirements. For laser models, it is not recommended to frequently use glossy or embossed paper, as toner does not adhere well to such a surface and this may cause the printer to fail. Thus, the laser printer perfectly “gets along” with standard office paper, on which various business documents are printed. If you still need to print on glossy paper, it is recommended that you purchase special paper that is produced specifically for laser printers.

For inkjet printers, it is also recommended to purchase special, even and smooth, high quality paper.

Efficiency of operation of printers, in our opinion, is the most important criterion for choosing a particular model. This indicator can be considered cumulative and at the same time individual, it includes both the characteristics listed above (suitable paper, quality of consumables, initial indicators: resolution, waiting time, number of printed pages per minute, etc.) your business, and don’t forget about the culture of using the device.